Senior Administration Assistant Level 2

Job Title: Senior Administration Assistant Level 2

Location: Primary School, Bristol, BS16

Job Type: Part-Time: 18.5hrs per week – Mon 3.5, Tues 7.5, Thu 7.5, term time plus 5 INSET.

Salary: £14.49-£15.63

About Us: Affinity Workforce Solutions is seeking a dedicated and experienced Senior Administration Assistant to join our team at a primary school in Bristol. This role is crucial in providing high-quality administrative, clerical, and organisational support to the academy.

Job Summary: Under the guidance of senior staff, the Senior Administration Assistant will be responsible for a range of administrative duties, potentially taking the lead in specific areas such as admissions, property management, inclusion, or the primary phase. The role requires proactive problem-solving and collaboration with colleagues to ensure the smooth running of the academy’s administration.

Key Responsibilities:

• Relationships:

  • Develop and maintain effective professional relationships with internal and external stakeholders.
  • Support academy staff with administrative and organisational requirements.
  • Communicate effectively with parents, students, the public, and external bodies.
  • Welcome visitors professionally and support meetings with necessary arrangements.
  • Ensure safeguarding of children and young people when covering reception.

• People Management:

  • Supervise, coach, and support new or less experienced staff.
  • Provide training in systems such as Web Req, Tucasi, or SIMs.
  • Deputise in the absence of the Operations Manager.

• Resource Management:

  • Handle administrative tasks including correspondence, data input, and report generation.
  • Lead administrative support for school events, trips, and processes.
  • Manage financial and accounting administration, including invoices and reconciliations.
  • Oversee the maintenance of office equipment and supplies.

• Decision Making:

  • Assist in planning and organising administrative support systems and policies.
  • Conduct research and analysis to support decision-making and process improvements.
  • Maintain schedules and ensure timely reminders for key events and deadlines.

• Work Demands:

  • Manage conflicting priorities effectively.
  • Support colleagues in managing their priorities.

General Expectations:

• Uphold high expectations and promote inclusion and equity.
• Champion the success of all children and support their resilience and lifelong learning.
• Collaborate proactively with colleagues.

Requirements:

• Proven experience in an administrative role, preferably within an educational setting.
• Strong organisational and communication skills.
• Ability to work collaboratively and independently.
• Proficiency in using administrative systems and software.
• Commitment to safeguarding and promoting the welfare of children.

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